2016 AGM

2016 ANNUAL GENERAL MEETING OF VOLLEYBALL NOVA SCOTIA MEMBERS,

Sunday December 4, 2016 at 1:30pm 
Rath Eastlink Community Centre in Truro 625 Abenaki Road.

The purpose of the Annual General Meeting of Volleyball Nova Scotia (VNS) is to deal with the usual business of VNS such as Board Reports, Staff Reports, Financial Report and Elections.

AGM Agenda - The Order of business at Annual Meetings shall be:

- Minutes of the Previous Meeting
- Presidentʼs Address
- Annual Reports and Financial Statements
- Election of Officers
- Unfinished Business
- New Business
- Adjournment

Agenda
Rules of Order
2015 AGM Minutes 

Treasurer's Report
Executive Director Report
Technical Director Report
Regional Officials Chair Report
Membership Development Report
Fundy Representative Report
Metro Representative Report
South Shore Representative Report
Valley Representative Report

Additional reports will be added in the coming days.

According to the VNS By-Laws, approximately half of the Board of Directors positions become vacant at each Annual General Meeting (AGM).  The terms for these positions are for 2 years. This year the following positions will become vacant:
  • Treasurer
    • Christian Turcot has re-offered
  • Highland Representative
    • Bernie Wallace has re-offered
  • Cape Breton Representative
    • Frank MacDonald has offered
    • Ebou Secka has offered
Letters of Offer will be posted for vacant positions on the Board of Directors in the coming days.
 
Voting at the AGM - A representative from each club is entitled to one vote according to the number of teams the club had registered the previous year.  For example, a club would get 5 votes if they had 5 teams. The Referees will receive one vote for every 12 registered Referees and each Board Member holds one vote. More information can be found in section 2.8 of the By-laws.   

AGM Voting Summary 
 
The VNS By-Laws stipulate that it is the duty of the President to recruit people for the Board of Directors.  However, these recruits, if any, must be voted in by the full membership at the AGM.  Nominations for vacant positions may also come from the floor at the AGM.

The agenda will be circulated in advance of the AGM. Members are reminded they are eligible to submit Notices of Motion. To be included on the agenda, these motions must be electronically submitted to VNS (vns@sportnovascotia.ca) prior to Sunday November 29.  

Any notices of motion tendered after that time will be raised from the floor of the AGM and subject to time limitations.

The following motions have been submitted:
  • Shane St-Louis has given notice that at the meeting he would like to move to dissolve Volleyball Nova Scotia by Special Resolution.